Google Drive for Teachers with ‘How-to’ video links


Google has tripled free storage space, across Gmail, Google+ and Drive, bringing the total to 15GB. This is a serious move by Google as it places the company at the forefront of cloud based solutions with institutions working to tight financial constraints. Having turned to Google Drive as my main storage facility, I thought I would highlight some advantages of using the platform. (Please click on the links for further explanation.)


  • Access files anytime on any device with an internet connection.
  • Work offline with documents.
  • Share files/documents with others and collaborate in real time.
  • Share folders with students and receive and feedback on assignments.
  • Allow read only access on documents and share with students as resource with no photocopying.
  • Save a document in a variety of formats.
  • Works with other Google Apps to provide platform for forms, surveys, projects.
  • Save to GoogleDrive with two taps of an icon or clicks of a mouse.
  • Search files in Drive for name or keyword.

(courtesy of Anson Alexander)

Google Drive provides a platform to organise and enhance workflow for teachers. The most obvious example is how quickly resources can be shared, annotated and collaborated upon. A shared folder with a student could contain assignments, screencasts and resources that could serve to form a digital portfolio and a reference point for teacher and parents. In my opinion, the fact that we can now share more storage space for free, places Google Drive firmly ahead of Dropbox. This is supported by the recent announcement that you can also save web resources at the click of a button, bringing Google Drive into line with the functionality of Dropbox.

As with other cloud based solutions, there are a number of disadvantages to using Google Drive. Not least the requirement to sign up students via a Gmail account and the testing question of the whole school solution. However, as we make our way with cloud based storage, I can recommend giving Google Drive a try. With 15GB for free what have you got to lose?

About Daniel Edwards
Director of Innovation & Learning at the Stephen Perse Foundation schools, Cambridge, UK ( Interested in global connectivity for all and risk taking in education. Keen to discuss all aspects of learning and digital strategy. Also @syded06 on twitter.

33 Responses to Google Drive for Teachers with ‘How-to’ video links

  1. Pingback: MuyBlog – Google Drive for Teachers with ‘How-to’ video links | syded

  2. Pingback: Google Drive for Teachers with ‘How-to’ video links | syded | Ed Tech at Forman

  3. gingamusings says:

    Great article – my previous school used Google Apps across the board (students and teachers) it was awesome!

  4. Ian Nairn says:

    Daniel – thank for creating the video (which I will share with schools) and highlighting the changes. Some schools have gone one step further and creating a shared account for all the teachers in Google Apps and upgraded that account to give it 1 Terabyte of storage on top of their personal drive space. At only $49.99 per month or £32.95p this makes it an even greater place to store and share stuff from – all Google storage options can be found at

  5. You are right, Google is a great storage and collaboration tool for schools. I helped set up our GAFE domain and we are using it with 6-12 students as well as teachers. Thanks for the post.

  6. tspringer says:

    Great job. Shared with District teachers and staff.

  7. Great post. I encourage people to become a Google Apps for Education Certified Trainer. It is a lengthy process, but well worth it. For more tutorials check out my book: Google Apps Meets Common Core (Corwin Press 2013)

    Step by step tutorials, screenshots of where and why to click, with real classroom lesson plans and examples.

  8. Fergal Moane says:

    Thanks. One barrier to this that my network manager brings up is the storage of data related to students outside the EU (hosted in some giant US server farm) and issues with compliance with data protection/child protection laws. Have you had to deal with this at all or put limits on the sorts of data that teachers and students store on Google Drive? (For UK schools)

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  18. I really found your tutorials helpful. I’m wondering if you know how to insert photos from ipad photostream (or from safari) into a new doc? I ‘m not sure if you can draw either. The ipad seems to have a lot less options than desktop. Any suggestions?

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